Advance Search

Click the button to open the Advance Search dialog. Expandable sections indicate the different types of searches available, which are described in the sections below. The search composed using one or more of the different search types will be displayed at the top of the Advanced Query Builder. 

Term Search

The Term Search section enables you to search in document contents, metadata, or both document contents and metadata by providing keyword(s) and/or phrase(s). 

Enter the terms in the desired field(s), select the context option, and then click the ADD(OR) button to create an OR search. 

To create an AND or NOT search, click the drop-down arrow on the ADD(OR) button and select the desired option. 

Term Search Options:

To search only the document contents, select the FULLTEXT radio button. Search terms can be multiple terms combined using Boolean operators. 

• Example: FULLTEXT (term1 OR term2) 

To search only document metadata, select the ATTRIBUTES radio button. Search terms can be multiple terms combined using Boolean operators. 

• Example: ATTRIBUTES (term1 OR term2) 

To search in both document contents and metadata, select the Both (Fulltext and Attributes) radio button. Search terms can be multiple terms combined using boolean operators. 

• Example: term1 OR term2 

NOTE: If neither FULLTEXT nor ATTRIBUTES is specified, by default the term is searched in both attributes and fulltext. 

Field Search

Field Search is the most used filter from the Advanced Search group.  

To compose a Field Search, you must click on the “click me” link. 

At that point, the Select Field drop-down will display. As you scroll down the drop-down lists to select a field and then your operator and content, the query being built is displayed on the Search Bar at the top of the dialog. 

In the example below, the HAS_REDACTION field has been added to search for redacted documents.

Multiple fields can be added to a search using the plus icon which will appear by hovering over the space, as shown below.

Wildcard Search

The Wildcard Search enables you to use wild characters. You will be able to see the wildcard expansion results and pick and choose which of those expanded terms you want to use in the search. This helps you narrow the search to smaller hits and avoid false positives. You will also be able to see what variations of a term are in the data. 

Wildcard term expansion can be performed using the FULLTEXT, ATTRIBUTES or BOTH. After the term expansion, you can select multiple expanded terms and form the query for searching. You may also use the Show Term Count option to display the number of document hits for a specific term. Wildcard searches can also be combined with other searches using the ADD(OR) button. 

Wildcard Search Example: 

In the example below, we’ve typed “Fuel” wihout quotes. The checkbox next to Expand adds the Document Counts to the results list. Click on “Expand” to initiate the search.  

The results can be reviewed and sub-searches created based on checked terms. Click on the ADD (OR) icon to add the checked items to the search bar.  

Wildcard Characters 

Wildcard character searches are only supported in the following search types: Search By Term, Wildcard Search, Fuzzy Search, Proximity Search and Field Search. Wildcard characters supported by Array OnDemand are  

* (asterisk) and ? (question mark) and their use is described below.  

The * (asterisk) wildcard will match zero or more characters, except for spaces. For example, to search for fuel, fueling or fueled, you can use the search: fuel* 

You can also use wildcard characters in the middle of a term. For example, to search for text, tent, or tenant, you can use the search: te*t 

The ? (question mark) wildcard will match a single character, except for spaces. For example, to search for "text" or "test" you can use the search:  te?t

Fuzzy Search

The Fuzzy Search enables you to find terms similar to the one term you provide. This helps you to find misspelled words, such as people’s names, or when you are unsure of the exact spelling of a term.  

Fuzzy search can search in either FULLTEXT, ATTRIBUTES or BOTH. After the expansion (finding variations) of the terms, you can select multiple expanded terms and form the query for searching. Fuzzy searches can also be combined with other search types using the ADD(OR) button. 

Fuzzy Search Example:

A search for “fuel” could return fuel, feel and full in our example below. 

• Select Fuzzy Search tab in Advance Query Builder. 

• Enter the fuzzy search term to expand in the Search Word field. 

• Optional: Adjust the Fuzzy Factor which defines the strictness of expansion. The default fuzzy factor is 50%. Increasing the fuzzy factor will search for less similar terms, while decreasing the fuzzy factor will search for more similar terms. 

• Use the Expand Using… drop-down to expand the search term using Both, Fulltext or Attributes. 

• Optional: Use the Hide Term Count checkbox to show the document counts for each expanded term.  

• Click the Expand button to display the terms.  

• Check the boxes next to the term(s) to search from the list.  

• When you select multiple expanded terms, the default Term Combining Operator is OR. You can change this to AND or NOT, as desired, using the drop-down list.  

• Click the ADD (OR) button to add the terms to the Query Field.  

• Click the Search button to execute the search.  

Synonym Search

The Synonym Search enables you to list all the terms that are synonyms of the term you provide. Synonyms can be searched in either FULLTEXT, ATTRIBUTES or BOTH. After the expansion (finding synonyms) of the 

terms, you can select multiple synonyms found and form the query for searching. 

Multiple terms can be expanded at the same time. For expanding multiple terms, separate each term with a space. 

If any synonym for a term exists, but that term does not exist in the system, those synonyms will not be listed in the expansion window as shown below. 

Synonym Search Example: 

House is a synonym for “home”. However, if the term home does not exist in the scope of data being searched, then the synonym house will not be listed in the synonym expansion box. 

In the example below, we’ve typed “gas” and “fuel” without quotes or delimiters. The checkbox next to Expand adds the Document Counts to the results list. Click on “Expand” to initiate the search.  

The results can be reviewed and sub-searches created based on checked terms. Click on the ADD (OR) icon to add the checked items to the search bar.  

Review set Batch Search

The Review set Batch Search enables you to search for the documents in a review set batch. Multiple review sets, batch statuses, and reviewers can be combined using a Boolean operator (AND, OR, NOT) to form complex queries. The Reviewset Batch Search query can also be combined with other queries. 

• Select the Review set Batch Search tab in the Advance Query Builder. 

• Check one or more Review Sets you wish to search for in the Review set drop-down list. 

• Optional: Select a status from the Batch Status drop-down list. 

• Optional: Select a reviewer from the Reviewer(s) drop-down list. 

• Click the Apply button. 

• Check one or more items to search for in the Review set Batches list. 

NOTE: When you select multiple Review sets or Batches, the default Term Combining Operator is OR. You can change this to AND or NOT using the Term Combining Operator drop-down (bottom left), as desired. 

• Add the Review set Batch(es) to the Search Query textbox by clicking the Add (OR) button. 

NOTE: Use the drop-down arrow on the button to select the appropriate Boolean operator if you wish to combine the Review set batch(es) with an existing query in the Search Query textbox. If the Search Query textbox is empty, then selecting any Boolean operator has the same effect, as there is nothing to combine with. 

• Click the Search button. The files with the selected Review set batches(s)are displayed in the Document Table. 

Tag History Search

Tag History Search enables you to search for documents tagged/untagged with the selected tags. Multiple tags can be combined using a Boolean operator (AND, OR, NOT) to form complex queries. The Tag query can also be combined with other queries 

Check one or more tags to search for in the Tag Name(s) list.  

NOTE: When you select multiple tags, the default Tag Combining Operator is OR. You can change this to AND or NOT using the Tag Combining Operator drop-down (bottom left), as desired.  

Add the tag (s) to the Search Query textbox by clicking the Add (OR) button.

NOTE: Use the drop-down arrow on the button to select the appropriate Boolean operator if you wish to combine the tags with an existing query in the Search Query textbox. If the Search Query textbox is empty, then selecting any Boolean operator has the same effect as there is nothing to combine with. 4.  

Click the Search button.  

The files with the selected tags are displayed in the Document Table. 

• Action: Drop-Down to select Tag or Un-tag

• Users: Drop-Down to User. Select the top checkbox to select All Users.  

• Date (Start): Optional field to apply a starting date filter 

• Date (End): Optional field to apply a ending date filter 

• Tag Names (s): Drop-Down to select tag(s) 

Apply: Click on Apply once all the above filters have been set. 

Tag Search

The Tag Search option allows you to search existing tags that were created in the case. Multiple tags can be combined using a Boolean operator (AND, OR, NOT) to form complex queries. The Tag query can also be combined with other queries.  

The “Tag Name” and the “Tag Count” are shown below.  

Non Processable Search

It is recommended that after the ingestion is complete, that a search of the Exceptions Files along with Archives be run. This will help bring forward archives/documents with potential issues.  

De-NIST Files: This searches for original de-nisted files. 

System Files: This searches for original system files. 

Archives: This searches for original archive documents. 

• Password Protected Archives: This searches for archives that are password protected. 

• Corrupted Archives: This searches for archives that are corrupted.  

• Processed Archives: This searches for archives that are processed. 

• Errored Archives: This searches archives that are errors. 

Exception Files: This searches for Exception files. 

• Password Protected Files: This searches for original password protected documents. 

• Corrupted Files: This searches for original documents that are corrupted. 

• Zero Byte Files: This searches for 0-byte files.

• Unknown Files: This searches for original documents that were not recognized by the system 

• Unsupported Files: Any files that are not supported by Array OnDemand will be listed here.

• Processing Error Files: This searches for original documents that were identified by the system but that could not be processed by the system.  

• Metadata Extraction Safe Error Files:

No-Text: This searches for all the original documents whose FullText file does not exist. This includes images, archive, system and De-NIST files as well.  

Like any other field search, non-processable field searches can be combined with Boolean operators.  

Example 1: (IsArchive = "True") AND (IsPasswordProtected = "True") This will search for all the documents that are password protected and are archived.  

Example 2: (IsDenist = "True" OR IsSystem = "True") This will hit all documents that are either system or are De-NIST files.  

NOTE: Tags cannot be applied in System and/or De-NIST documents. We cannot apply tags to archive documents either. 

Folder Search

The Folder Search section enables you to search for the documents added into a folder. Multiple folders can be combined using Boolean operator (AND, OR, NOT) to form complex queries. The folder query can also be combined with other queries. 

Select Folder Search tab in the Search Options.  

Check one or more folders you wish to search for in the Folder Name List.  

When you select multiple tags, the default Folder Combining Operator is OR. You can change this to AND or NOT, as desired.  

Add the folder (or Folders) to the Search Query textbox by clicking the ADD(OR) button. Use the appropriate Boolean operator if you wish to combine the tags with an existing query in the Search Query textbox. If the Search Query text box is empty, then selecting any Boolean operator has the same effect as there is nothing to combine with.  

Saved Search

Saved Search allows the user to use the saved search and combine with other searches to create a new search to find the documents. On clicking Advanced Search, you can click on the Saved Search dropdown. This will display all your Saved searches.

Load File Search

You can use a load file to run searches in Array OnDemand. This is particularly useful if you want to use the same searches again or across projects, or if you have a lot of search terms. 

Search Term Text File: This is used to search for specified terms contained in the load file. Once the search term text file has been prepared, browse out from the Load File Search Browse button. Click on Validate to confirm the text file format works with Array OnDemand. 

Validation: The green bar will appear once the validation is complete and successful.  

Load File Search

Once the Validation is complete click on the Save & Search button. You can then provide a name for your search. We recommend if the terms will be exported that they are saved to a custom field, as noted below. Once you click on Save, the search will begin.

You can go to the search tab and click on the Saved Search tab to run the search of delete it.

Distributed Job Search

In Distributed Job Search, the drop-down menu shows different jobs associated with the project. You also have the option of selecting the processing machine. 

Below are the job types, which are available from drop down